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Office Assistant
RockRidge Canyon A Young Life of Canada property Princeton, British Columbia, Canada |
To apply or ask questions about this position, please contact lrytkonen@younglife.ca.
When applying via email be sure to include a cover letter and current resume.
Our selection process will begin immediately, however, we will continue to accept applications until the position is filled. Thank you for your interest in working with Young Life and RockRidge Canyon.
Job Description
Job Title: Office Assistant
Reports to: Office Supervisor
Department: Administration, RockRidge Canyon
Roles Supervised: None
Type of Work: Permanent, Full-time
Work Location: Princeton, BC
Position Purpose
RockRidge Canyon is a Young Life of Canada property in Princeton, British Columbia, owned and operated by Young Life for the purpose of reaching teenagers with the Gospel of Jesus Christ. It additionally functions as a Christian conference and retreat centre when not being used by Young Life.
Reporting to the Office Supervisor at RockRidge Canyon (RRC), the Office Assistant provides office support to the Office Supervisor, VP, Property Operations and other department managers. The Office Assistant provides exceptional customer service to RRC guests, Young Life staff, contractors and suppliers in person, on the phone and by email. The Assistant supports recruitment of Young Life summer interns and summer staff, summer adult guest program, and prepares resources for the summer program. The position includes basic bookkeeping, word processing, filing, and support to other departments of RockRidge Canyon and undertakes special projects as assigned by the VP, Property Operations. Basic graphic design skills would be an asset within the position.
The Office Assistant subscribes to Young Life’s Statement of Faith and abides by its Codes of Conduct. These responsibilities are to be carried out in a way that honours Jesus Christ. The position demands a strong commitment to serving Christ, facilitating the mission of Young Life as expressed through camping, and serving guests with excellence. Young Life is a relational outreach ministry; all property staff must convey a sense of Christ-like hospitality and service for guests and staff. Responding to the unexpected needs of the guest in a prompt and professional manner is important and required. All property staff are expected to represent Young Life positively and professionally within the community.
Key Duties and Responsibilities
Spiritual Leadership
- Model Christ in word, deed and actions.
- Model and promote Young Life’s mission and values. Represent Young Life positively and professionally within the community.
- Provide spiritual leadership to direct reports and volunteers, if applicable.
- Pray for kids, Young Life volunteers, and fellow Young Life staff. Ensure that all ministry at RockRidge Canyon is designed and carried out with a dependence on prayer that flows from a personal relationship with Jesus Christ.
- Personal knowledge and experience of the saving work of Jesus Christ, pursuing personal spiritual growth and involved in a local church.
Office Administration
- General office duties including, reception for callers and drop-in visitors, organizing & ordering office supplies, and overseeing lost and found items to include shipping.
- Bookkeeping support in Accounts Payable and support with front desk receivables.
- Provide media support to marketing and sales. Assist with email, newsletters, photo management, and marketing initiatives.
Young Life Summer Camping
- Organize, track and support recruitment of interns and summer staff. Includes receiving and routing applications and filing documents.
- Support summer camper arrivals and departures, adult guest program, entering volunteer and camper Health Waiver forms in Medical EMR database.
Team Duties and Responsibilities
- Effective communication with property departments regarding guest groups. Understand and promote effective interdepartmental relationships as related to service for guest groups.
- Train and supervise seasonal interns
- Occasionally train on-call staff and volunteers to ensure adequate staffing throughout the rental season.
- Model open communication and work collaboratively with the property staff team and the Young Life staff team in support of Young Life’s mission, core values and strategic plan.
- Engage with and foster healthy relationships with the property staff team.
- Attend devotionals and staff meetings.
- Nourish a truthful, accountable, forgiving, joyful, and healthy work culture.
- On occasion, provide leadership and direction to assigned work staff, both paid and volunteer.
Personal and Professional Development
- Pursue opportunities to learn through books, podcasts, courses, travel to other camps, etc.
General Expectations
Young Life is a relational ministry. Staff must be able to convey a sense of Christ-like hospitality and concern for guests and staff. Responding to the unexpected needs of our guests in a prompt and professional manner is important and required.
- Maintain a positive attitude and a friendly, professional manner to create a warm, welcoming atmosphere.
- Observe and report unsafe work conditions to the relevant manager.
- Reply to radio calls professionally and respond to requests quickly and efficiently.
- Operate property vehicles safely; respect all signage, including speed limits and parking.
Qualifications
Spiritual
- Personal knowledge and experience of the saving work of Jesus Christ.
- Agreement with Young Life’s Statement of Faith. Abide by Young Life’s Codes of Conduct.
Education and Experience
- High school diploma required.
- Post- secondary education in business administration or equivalent preferred.
- Solid knowledge, understanding and experience in Young Life or other youth ministry preferred.
- Experience in not-for-profit or public organization an asset.
Skills
- Strong ethical, Christ-like character.
- Model responsible work habits, effective servant-leadership and stewardship.
- Strong communication skills. Diplomatic and tactful.
- Integrity to deal with sensitive or confidential material and situations.
Abilities
- Results oriented coupled with ability to work with a diverse team. Able to work under pressure.
- Intermediate proficiency in Microsoft Office and Google Drive.
- Experience with Google photos, Wufoo forms and Constant Contact an asset.
- Experience with Adobe Illustrator or InDesign an asset.
Other requirements
- Legally entitled to work in Canada.
- Must be willing to relocate to Princeton, BC.
- Valid Class 5 driver’s license and clean driver’s abstract required.
- Able to work a flexible schedule according to seasonal operating requirements.
- Current clean criminal record check, including vulnerable sector search required as a condition of employment.
Work Conditions
Work Location
- Work is performed in a rural camp setting.
Physical Requirements
- Employee is required to look at a computer screen and use a keyboard for up to 70-90% of the time.
- The employee is required to see, talk and hear.
Work Conditions
- Work is deadline driven.
- Work is seasonal and at times there will be large volumes of work to undertake.
- Office Assistant may be required to work in other departments during non-peak seasons (e.g., December).
Hours of Work
- This is a full-time position (i.e., 40 hours per week). Generally, the workweek is Monday to Friday, 8:00 am to 4:30 pm.
- Some weekend work is required during the summer season (June through September). Accrued overtime will be banked and paid out as time off in lieu during slower seasons of the year.
Hazards
- Hazards are considered minor and controllable.
Note: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements. Other duties may be assigned.